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Is exhibition stand hire the best option for you?: The pros and cons and basically, everything you need to know 

The most common form of exhibition stand hire uses an easily assembled and disassembled modular system (or frame) made of aluminium.

The main advantage of using a modular exhibition stand is that it can be easily reconfigured and customised to fit different spaces and configurations. This makes it a versatile, lightweight, easy to transport and cost-effective solution for exhibitors looking to hire their exhibition stand rather than undertake a custom build.

If you think hiring an exhibition stand might be right for you but aren’t sure how to go about it, then follow these steps:

Establish your goals

Identify your goals for the exhibition: What do you want to achieve by participating in the exhibition? Is your primary goal to generate leads, build brand awareness, or launch a new product? Most importantly, how often do you plan to exhibit?

Determine your budget

Before you start looking for an exhibition stand, it’s important to determine your budget. This will help you narrow down your options and ensure that you are looking at stands that are within your price range. Hiring your stand may well give you more bang for your buck without the commitment.

Research different companies

There are many companies that offer exhibition stands for rent or purchase. It’s a good idea to research several different companies to compare their offerings, past projects, prices, and reviews from past customers.

Consider your needs

Think about what functions your exhibition stand needs to perform. Do you need a large space to display products? Do you need an area for presentations or meetings? Make a list of your requirements so you can find a stand that meets your needs.

Request quotes

Once you have a list of potential companies, request quotes from each of them. Be sure to provide them with your budget and any specific requirements you have (the more information you can provide, the better!).

Compare hire quotes and make a decision

Compare the quotes you receive and consider factors such as price, type of stand/ system, reputation, and the company’s ability to meet your needs.

Most importantly, make sure you gel with the team and review their processes and service too.

Exhibition Stand Hire For Events and Exhibitions
Small Shell Scheme Stand with Custom Modular Graphics | PHEX | Logic4Training | Motive Exhibitions | why choose exhibition stand hire?
Modular Exhibition Stand with Display-Counter | Packaging Innovations Show 2020 | Guardpack | Motive-Exhibitions

Additional things to consider:

Can you see the stand pre-built before the installation? Will they help you plan your stand, complete your paperwork on your behalf and remind you when they need to start working on your next exhibition stand? If you work with us, you can expect all this to be included, as standard.

Once you have all the information, choose the company that offers the best value for your money and be the best fit for your team.

Set up and take down the stand: Most companies that provide exhibition stands will also offer setup and take-down services. Make sure to coordinate with the company to ensure that the stand is set up and taken down according to the requirements of the exhibition hall.

Who would benefit from exhibition stand hire?

You may find you benefit from hiring your exhibition stand if you are:

  • A new exhibitor and you don’t want to commit to owning a custom exhibition stand
  • A business and you aren’t planning on exhibiting often
  • A business who might be exhibiting in multiple locations and you need a stand that can be adapted for different stand spaces

Exhibition stand hire is also for:

  • Space-only exhibition space
  • Shell Scheme exhibition space (subject to stand size)

Scaling up from shell scheme to space only cost-effectively

Are you ready to hire your next exhibition stand? If so, give us a call. We’re a friendly bunch!

exhibition stand hire
Inside Out Toys Prebuild
Motive Team Dec 22

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Speech Mark | LuxFilms Case Study | Motive Exhibition

They keep raising the bar every time"

Wow, what can I say!

I have arrived today and the stand looks incredible. The team at Motive have done a fantastic job as always - they keep raising the bar every time.

Gareth, UK Marketing Communications Manager, Danfoss

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David Hennessy

David Hennessy

David Hennessy is our Managing Director and co-founder of Motive Exhibitions. Based in St Neots we help businesses across Cambridgeshire, Bedfordshire and Northamptonshire exhibit across the UK and beyond.

Motive Exhibitions, 3 Orion Court, Ambuscade Road, Colmworth Business Park, Eaton Socon, St. Neots, PE19 8YX

01480 597 444  |

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