Exhibition stand hire: professional solutions, maximum flexibility

Owning your own exhibition stand ensures it is always available for you and is completely customised to your requirements and ready to go. However, there are advantages to renting an exhibition stand too.

Exhibition stand hire

Exhibiting at a one-off event?

No problem – we have a range of equipment for hire so that you can create a bespoke exhibition stand without the purchase costs.

Owning a custom booth or modular system will give you maximum flexibility and a totally bespoke approach, but if you do not exhibit regularly, lack the storage space or are new to exhibiting, then hiring an exhibition stand can be a great alternative.

You might benefit from hiring an exhibition stand for a number of reasons:

Are you planning to exhibit in more than one location at the same time?

If you are planning to show at more than one exhibition at the same time, hiring a stand for a one-off occasion will save time and money.

Should you have two exhibitions running close together, you may want to consider hiring a stand to ensure the graphics and stand are prepared and ready to go, which will save you considerable time and stress and eliminate having to rush replacement graphics or stand repairs before it is rebuilt at a new venue.

Exhibition stand hire

Do you need to transport your stand from one country to another?

Exhibiting in the UK but not based here? Renting your stand takes the additional layer of the stress out of the exhibiting process and eliminates the need to transport your exhibition stand from country to country.

Regardless of your location, you will still have a dedicated manager working with you and onsite on installation day. We can also help with managing your services, furniture and even printed material so that your branded exhibition stand is ready-to-go when you arrive.

You are welcome to come and see your stand constructed in our workshop beforehand – in person or virtually.

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10 tips to make the most of your small exhibition stand

Do you want to road test a new exhibition idea before committing?

Are you new to exhibiting and want to ensure your stand meets your needs before you commit your buying your own?

Equally, are you looking to freshen up your stand and the way you use it – perhaps to include virtual meeting rooms or VR technology? If you hire an exhibition stand, you can effectively ‘road test’ your and layout or see how our flexible modular system will work for you and your brand before committing to your own.

You will still have the same service from us as if you have bought your own modular system from start to finish and we can help you to find effective solutions to connect your brand to your customers.

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Exhibition stand hire | Motive Exhibitions

Do you want to collaborate and share the cost?

When collaborating with internal brands or external brand partnerships, it may be wise to hire your exhibition stand and share the cost.

You will also be able to create graphics that are specific for your one-off initiative or marketing campaign without ownership, which will simplify the process and allow you to focus on what you want to achieve at the exhibition itself. 

Do you only want an exhibition stand for a short period of time?

You may need an exhibition stand for a short period of time only. Perhaps you are using an exhibition stand for a roadshow or doing a series of the exhibitions which are close together but won’t need a stand again for quite a while?

In this situation, hiring a stand is ideal and will ensure you don’t invest in something that won’t see much use and will need to be stored. You’ll get a professional stand, but without the worry of when you’ll need it again.

Exhibition Stand Hire | Neon Sign | Motive Exhibitions

The same service and expertise without the overhead

There is no compromise on quality. We will work with you to produce fantastic graphics and a stand that works for you to connect with your customers.

As with all our stands, you’ll have the opportunity to talk through your brief in detail with our design team to ensure your stand meets your marketing objectives. You will also have the chance to see your stand fully built before it is installed to ensure you are happy with every detail before the exhibition itself.

Please don’t hesitate to contact our friendly team to discuss your requirements and we will provide a creative solution for your event.

Exhibition Fitter on Ladder | Exhibition stand Hire | Motive Graphics

talk to our team today to get your FREE stand mock up

alternatively call us on 01480 597444

Exhibition Stand Hire   Summary

Shell Scheme | exhibition stand hire | Motive Exhibitions

Stand  Only

Choose our stand-only hire option and use your own AV, lighting and furniture. Our mix and match hire options give you total flexibility.

Exhibition Stand Furniture Rental | Exhibition stand hire | Motive Exhibitions


Do you need to meet your customers on your stand but can’t justify buying furniture? We offer a wide range of furniture for hire.

Exhibition Stand Product Lighting | Spot Lighting | Ribbon Lighting


Our hire service can incorporate lighting into your stand – the perfect finishing touch to make your stand pop.

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Get in touch

Not sure whether to hire or buy your stand? Speak to our experts to discuss your options.


What different types of exhibition stands are there?

Modular exhibition stand
Either referenced as exhibitions or trade shows. A modular stand is an exhibition system comprising different blocks that can be reconfigured to fit different exhibition spaces, without compromising on the graphics.

Custom build trade show stands
A purpose built exhibition stand customised to your exhibition space and target audience and totally unique to your brand.

Looking for an exhibition space without sides? You need an Island site – as the name suggests it has no sides and usually you can walk around every side.

Shell scheme exhibition stand
A shell scheme refers to the preassigned space that you are allocated by the exhibition organisers. This is a completely blank canvas ready for you to plan and create your exhibition space.

Give me more detail!
Guide to different types of exhibition stand

Shell scheme or space only – what’s the difference?

The secret to a successful custom exhibition stand

Insiders guide to modular stand hire

Exhibition stand hire prices

Stand hire is an economical option if you do not plan to exhibit regularly, looking to try a new concept, due to rebrand or are new to exhibiting and want to see how well it works for you before committing to your own stand.

Several factors will influence the price to hire, including:

  • Size of the space you have booked
  • The destination of your exhibition space
  • What you are looking to achieve from exhibiting
  • The product or service you are showcasing

Our friendly exhibition team is experienced at walking you through the process. They will give you all the support you need to achieve a stand that looks and feels like your own, whilst attracting your target audience.

Is hiring my stand a cheap option?
  • This completely depends on what you are looking to achieve. Common reasons people hire their stand include:
  • They do not have anywhere to store a stand
  • They are looking at experimenting with new ideas and concepts
    They have never exhibited and keen to try it out
  • They do not exhibit regularly enough to warrant the outlay of owning their own stand
  • Different teams within a company regularly exhibit and you need to change the graphics frequently

If you regularly exhibit or plan to do so, and have a very clear idea of what you are looking to achieve, then owning your own trade stand is certainly worth considering.

If you are unsure whether to hire or buy, and need extra advice then please contact us and we will be happy to help you.

Can I hire a modular exhibition stand?

If you are looking for flexibility without overheads or storage issues, then hiring a modular exhibition stand is ideal. They are completely customisable, flexible and adaptable. If you need to change some of your graphics up to suit the audience of another division or team within your company who wish to use your stand – no problem!

We can work with you to get a modular stand and various that make an impact without starting a design and build from scratch every time. We also give you the opportunity to see the stand fully set up before the big day, to make sure you are 100% happy.


motive exhibitions, 1 orion court, eaton socon, st neots PE19 8YU

01480 597 444  |  hello@motiveexhibitions.co.uk

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